Whether you are a veteran or are new to office management, you may still find that you often search for the advice and expertise from others in your field. To be a great office manager, it is important to have insight into every possible aspect of the company you are working for. This includes knowing information about your colleagues, learning about the culture of the company, and even the office emergency plan.
The following are a few ways you can gain a bit more insight into the office, so you can excel at what you do and find areas you can improve upon:
Do You Know Your Office?
When you are an office manager, your responsibility lies in the entire office and the day to day operations. Therefore, you need to develop a strong knowledge of the layout of the office and understand how things should and shouldn’t be done.
It is up to you to notice the smaller things that may be easily overlooked by someone else. Are deadlines being met? Are the shared facilities within the office such as the washrooms and breakrooms being cleaned on a regular basis? These are all things you need to stay on top of.
What can you do? Dedicate some time at the beginning of each day to walk around the office and take note of things that need to be done and things that have been done well. Don’t let yourself get bogged down by paperwork or phone calls. Gaining insight from this perspective as an office manager is important.
Communication is key in an office environment, and this is of significant importance for an office manager. You want to stay on the same page as your coworkers and make it an environment in which they can express their concerns or questions freely.
It needs to be an accessible and safe environment for everyone and to do this you need to set aside the time to talk to the employees and discuss any issues that may need problem-solving or improvements.
You should also remember to praise them for a job well done when they meet and exceed your expectations. Being able to have this open communication as an office manager is vital to your position, and this insight can be passed onto the higher-ups in the company, so decisions and changes can be made when needed.
Finally, having this kind of workplace insight can help create better relationships between yourself and the employees, and it gives you the tools you need to get the job done the right way.
When the company sees that you can make decisions and handle the office, you are effectively building trust and showing that you have the insight you need to be successful.
When it comes to the cleanliness of an office environment, many people will just leave it up to the company they hire to come in and clean and they rarely ever stop and really consider what would be best. When it comes to a common workplace janitorial debate, we are seeing both sides to the different cleaning methods, and we are trying to find out which is best.
This is the fight between the auto scrubber and the mop bucket.
When you hire a cleaning company to come in and clean the office, depending on the square footage they have to cover, it could take hours to make sure every inch of the space is clean and ready to go. With that being said, sometimes it means having to find better and more efficient and faster ways of doing things, and this is where the fight starts.
The Auto Scrubber
An auto scrubber is a machine commonly used in office spaces because when it is used, there are many advantages including:
• The floors dry relatively quickly which can drastically cut down on the risk of slip and falls within the workplace
• It provides powerful and even floor scrubbing for optimal cleanliness
• Increases cleaning productivity and shortens cleaning duration
• The water remains clean, and there is no risk of cross contamination
The Classic Mop and Bucket
Then we come to an old classic- the mop and bucket. These two tools are a timeless pair and have proven time and time again to be versatile. They can reach small and harder to reach areas that a floor scrubber couldn’t reach such as under desks, behind the toilets, and can even clean the walls.
Additionally, you can find the following advantages as well:
• You do not need an electrical outlet or any other power source. All you need is a little muscle power
• A mop and bucket take up minimal space when stored and can be whipped out quickly in an emergency
• They are very affordable
What’s the Verdict?
If you have a lot of space to cover and little time to do so, then an auto scrubber is a great tool to have at your disposal. However, it is also a good idea to have access to a mop and bucket for those quick cleanups in between the times the cleaning company comes in for a deeper cleaning. Therefore, in our book, both are must-have essentials for any office environment.
Many businesses from larger corporations to smaller startups all understand the importance of innovation in the workplace. Innovation breeds a creative and collaborative environment which can lead to the continued growth and success of a business.
To be a workplace innovator, you need to find the right talent, the right formula, and the right setting to continuously foster creativity and communication and keep the company moving toward a successful future.
Be Relaxed and Flexible
Being a workplace innovator means you need to be relaxed and flexible in the work environment and by doing so you can effectively boost the productivity levels of your team. You want your employees to come into work happy and ready for the day, and an encouraging environment can go a long way in doing this.
Hiring With the Company Vision in Mind
When you set out to hire new talent, it is important that you employ people who share the vision of the company. People that understand the importance of working together to reach their goals. However, you should also make sure you have a good mix of perspectives and opinions as well, and this can certainly help the workplace innovation spread.
In order to do a good job and really want to see the company do well, you have to have a passion for what it is you are doing. If you are excited to go to work every day, then you are more apt to give it your all and do what you need to do to benefit the company. If you are passionate and driven, you are much easier to work with, and you can all work toward the same goals together.
Finally, a workplace innovator is continuously encouraging diversity within the workplace by putting together teams that all have different backgrounds, different passions, and different talents so they can all come together and approach problem-solving in incredibly new and creative ways. Out of the box ideas come forth easier when there is a diverse mix of people and talent ready to showcase their individuality.
Several places in an office environment could be harboring germs and bacteria, and when they go unnoticed and unmanaged, they can quickly spread and cause sickness and health issues which can ultimately affect the company’s bottom line. So, where do these pesky germs like to hide out in the office? And what can we do to evict them?
Most offices have a lounge or breakroom that employees can utilize in their free time when they take their lunch breaks or coffee breaks. But how often is this shared location actually getting clean? And if it is getting cleaned, is it getting the proper cleaning time it needs to kill bacteria and germs effectively?
The microwave handle is often overlooked. This one small appliance may have several different hands touching it multiple times per day, and you can’t honestly sit there and say you clean the handle every single time you go to use the microwave.
Always clean your hands after you use the microwave and before you dig into your food. It has been found that more than 48% of microwave door handles contained high amounts of germs. The same applies to any other surface in the breakroom such as the sink faucet, the coffeemaker, and the refrigerator handles.
Another often overlooked germ catcher in the office are our office keyboards. They are used for hours on end, day in and day out. How often do you get in there and really clean and disinfect your keyboard? Keyboards need to be cleaned regularly, and this is especially true if they are shared among coworkers. Contamination can be found on almost every keyboard when it is not routinely cleaned.
If your office has a water cooler, then you already know how convenient it is to have unlimited access to cool and clean drinking water during working hours. But next time you get up from your desk to grab a quick cup of water, you should consider washing your hands thoroughly. People often overlook cleaning the water cooler and the small buttons, so germs find this a great place to thrive and spread bacteria.
Now that you can see just how unsanitary different areas in the office can be, what are you going to do about it? Our advice? Wash your hands often, carry around a small bottle of hand sanitizer, clean your desk on a weekly basis, and make sure all surfaces in the office are getting properly cleaned and maintained.
If you find that there are just not enough hours in the workday to accomplish all you have to do plus pay careful attention to cleaning matters, you can always hire a commercial cleaning company to come in and do the dirty work for you!
Most often we find that the majority of our time may be spent at work and since we spend so much time at work, we also have to deal with finding ways to get along with the people there that we have to see on a regular basis. Having a good relationship with your coworkers is just one way to help your day go a bit smoother and not make your job as stressful.
The following are a few tips you can learn to help coworkers happily coexist:
Always Show Respect
We have all heard it at one point in our lives, to receive respect, you have to show respect; this is true of the workplace environment. Try to refrain from doing things that may offend your coworkers and make sure you are cleaning up after yourself. Show your coworkers respect, and you will be able to coexist.
Stay Away From Controversial Topics
Since you are always with your colleagues, you may find that your comfort level with them has improved since your first day. However, that doesn’t mean it is okay to bring up any controversial topics or conversation that probably shouldn’t be discussed while at work. Politics and religion, for example, are two topics you should definitely try to sidestep while at work.
Start Great Relationships
All great relationships need to start off on a good foot. Don’t be afraid of your colleagues. If you don’t think you will get along with them, then you probably won’t because you keep telling yourself something negative. Go in with a positive attitude on your first day and begin to foster good relationships within the workplace. All it takes is a nice smile and a quick hello.
Stay Clear of Gossip
We have all been tempted to gossip at some point, and the workplace is no exception. However, if you want to happily coexist with your coworkers, you will want to stay as far away from the drama as possible. Refrain from gossiping and keep conversations civil. Filter out anything that may be false or misleading.
Finally, follow proper etiquette while at work. Good manners can definitely go a long way. Try not to distract others while they are working, always be polite, say please and thank you when applicable, and follow proper table manners during your lunch break.
Being kind to your coworkers and showing them respect are both good first stepping stones when you are trying to find positive ways to happily coexist with your coworkers.