Cleanliness etiquette is a concept that can be easily lost on some people, but it is an important concept that every employee in a workplace environment should adopt to help ensure a clean and functional environment for a more positive workday experience.
Do You Often Eat at Your Desk?
Have you found yourself sitting at your desk, frantically trying to finish up your work, so it is done properly and on time, but you also find that you will need to have a “working lunch” in order to do so? Then you may make the decision to eat at your desk to eliminate losing any valuable time.
But, when you eat at your desk, what you do with the garbage and discarded food products? Do you throw them into your waste bin at the desk or dispose of them elsewhere? The office trash can is not meant for this kind of garbage.
Proper etiquette says if you are going to eat at your desk, then you need to dispose of the trash in a designated trash can that is appropriate for this kind of waste- such as the breakroom trashcan.
Clean and Declutter Your Workspace
Most offices have a cleaning company that comes in at the end of the day to clean up the office. Proper etiquette teaches us that we should clean off our workspaces and declutter as much as possible, so the cleaning company can wipe down the desk and other areas without running into a bunch of obstacles along the way.
Working While Sick
Several of us have probably gone into the office even though we weren’t feeling at our best. So, while we think we are looking like the model employee that can suck it up and still do the work, we are actually putting others in the office at risk for the same sickness.
The office should be a clean, healthy, and safe environment for everyone. If you are feeling sick, then proper precautions should be taken to help keep everyone else healthy. Wearing a mask to cover your face, for example, is good to do if you can’t miss work and have to be there instead of staying home. You will keep the germs to yourself.
Following workplace etiquette regarding cleanliness can definitely help ensure that the workplace environment is a clean and positive environment for everyone. When everyone feels at their best, you will also see a boost in morale and productivity.
With the many advancements in technology and the evolution of the internet, we see several ways that artificial intelligence (AI) can drastically change the future of workplace productivity. The digital transformation that AI awards us will change the way we do business and interact with clients and ultimately change the way we operate as a company.
What is AI?
AI makes it possible for machines to learn and adjust to performing tasks that were set aside for humans to perform. Technologies like deep learning and natural language processing help make this possible, and when programmed, the data and patterns can be used to train so that machines can continue to accomplish these tasks.
AI can achieve accuracy because of image classification and object recognition and can adapt through progressive learning algorithms, can add intelligence to already existing products, and can also automate repetitive learning and discovery through data.
How AI Improves the Workplace
When you need to analyze data on a larger scale, AI makes this easier to accomplish. AI can even detect certain patterns that the human eye may miss.
AI also means advances in the marketing segment of a company as they can build digital experiences and harness improved communication efforts between the company and its customers.
It is also being used to secure the digital workplace by providing different ways to secure devices and information by requiring more involved recognition steps such as face validation and fingerprint scanning.
Finally, meeting ergonomics can also see major improvements when AI is implemented in the workplace, meetings become more productive and engaging because of the ability to use video so even if you are not in the office, you do not have to miss a meeting.
The Future of AI
With the advances being made to digital platforms and the implementation of AI, the future for the workplace is bright. AI can help effectively eliminate busywork so that our employees can focus on bigger and more important tasks and we can place ourselves in a better position to engage with our customers on a more regular basis through the use of Chatbots.
We will also see the decline of human errors because AI can pull from several databases filled with information at any time. However, as humans, we are more prone to making mistakes and causing errors that may take even more work and time to correct.
The quality of the air in the workplace is important because it can affect the health, comfort, and performance of the employees that are indoors all day. To ensure that the air quality in your office building is at exceptional levels, it is critical that you do not overlook cleaning the ventilation and ceiling tile areas of the workplace.
Not only will cleaning these areas improve the air quality for the employees, but it can also help extend the lifetime of the ceiling tiles and ventilation system when they are maintained, cleaned, and kept up with. This can ultimately save the company money and a few headaches in the long run.
The ventilation system is vital to the office building because it is what determines the quality of the air the employees are breathing in. A few contaminants that can affect the air quality include CO2 from people breathing, perfume, body odors, dust, fiberglass particles, and microorganisms or even mold. All of these contaminants can have a very negative effect on the air the employees breathe in and can cause sickness and other health problems when exposed for too long.
Even something as innocent as new furniture or a fresh coat of paint can cause a decline in the air quality because of the gases that are released such as formaldehyde.
Ceiling tiles directly above our heads are also caused for concern and should be cleaned regularly because of all the dust and contaminants that could settle here as well. Not only will dirty ceiling tiles cause the same adverse reactions as poor ventilation, the lighting for the office may also be affected.
What Can You Do?
To combat the negative effects of poor air quality in the office, you can follow a few of these cleaning tips regularly to stay ahead of the problems. Also, hiring an experienced cleaning company to come in a perform a more in-depth and deeper cleaning of the office is also a good idea because sometimes it may be hard to find time in between all the other required office tasks to get the cleaning done the right way.
1. Vacuum regularly. Try using a vacuum that contains a HEPA filter, has strong suction, and is equipped with a rotating brush. Go over the same areas more than once to ensure a deeper clean and don’t neglect the baseboards and furniture. Dust from ceiling tiles could always come loose and settle on all the different surfaces in the office.
2. Keep the humidity levels at between 30 and 50% to help prevent dust mites and mold.
3. Make sure to clean the vents and remove any dust and debris
4. Wipe down the light fixtures
5. Use a damp cloth to wipe down dirty ceiling tiles
And as already recommended, hiring a professional cleaning company is a good idea because they have the tools and resources that are needed to accomplish a much deeper clean of the office including the vents and ceiling tiles.
Creating a collaborative work environment also means you are setting yourself up for a more successful work environment. Collaboration in the work environment means that the employees can communicate and work together in a more focused environment, so they can put their heads together to come up with great ideas, rather than always working alone.
The following are just a few tips and tricks you can use in the workplace to make the environment more collaborative and creatively driven.
Encourage More Innovation
When encouraging innovation, you are basically encouraging your team to brainstorm ideas and talk freely amongst themselves about a project or upcoming project. They can talk through any obstacles they may be faced with and can come up with creative ideas.
It encourages team members to speak up and express their ideas and creativity which makes them feel more connected and invested in the project and company.
Build a More Cohesive Environment
When you provide a collaborative environment for your employees, you are giving them the opportunity to improve their communication skills and initiate meetings in which they can gain any help or insight they may need.
This improved level of communication can help improve the workflow and can lead to successfully accomplishing more goals and tasks throughout the day.
A collaborative environment also means the unique opportunity to identify and leverage the strengths of each employee. This means you can assign tasks to the right person and know that since it plays to their strengths, it will be done properly and successfully.
Build a Sense of Community
Finally, a collaborative environment is a good way to build a sense of community and respect within the workplace. Employees will have the chance to get to know each other better which can help improve communication and performance by helping maintain more of a personal focus.
If you choose to create a collaborative work environment and follow these simple tips, then you are well on your way to fostering a more creative and communicative environment. Be consistent with your efforts, and you will reap the benefits.
The break room in the office may very well be one of the most overlooked areas to clean, even though it is also one of the most frequented areas for employees. The break room is where you receive a bit of a reprieve from the everyday grind from your job, so why wouldn’t you want it to be a clean and organized space that is both welcoming and inviting?
The following are just a few tips to help clean the office break room.
Organize the Fridge
As anyone who has worked in an office can tell you, the break room fridge is one of the dirtiest spots in the entire kitchen because it often seems to be a dumping ground for unwanted and forgotten food and Tupperware containers.
However, if you organize the fridge and everything has a place, then it is more likely that people will keep it this way and food items won’t be pushed to the very back to be forgotten and left to rot.
Also, you should encourage the employees not to keep their lunch in the fridge contained in a plastic bag. This is also another way items get discarded and forgotten about in the break room fridge.
Always Have Cleaners on Hand
Just as you would always want to make sure there was hand soap in the bathroom, you will also want to make sure that employees have access to hand soap, dish soap, and other cleaning agents in the break room as well. When these items are handy, it is more likely that they will use them to wipe down counters, wash the dishes they use, and keep the break room clean and hygienic.
Don’t Forget the Coffeemaker and Microwave
Two of the most used appliances in any office break room would have to be the coffeemaker and the microwave. But how often can you honestly say these two items are cleaned and disinfected? Everyone in the office touches these items on a daily basis, so it is important that they get cleaned and wiped down to kill any germs or bacteria.
Additionally, the coffee maker should be cleaned regularly to help eliminate any stains or lime deposits from forming. If the microwave has some tough, baked on residue; place a cup of water in there and heat it up for several minutes. The steam from the water will help loosen any stuck-on particles and will make the microwave much easier to clean.
If you follow a regular cleaning schedule and everyone in the office participates, then the break room will be a much cleaner and more sanitary retreat that everyone will enjoy and be able to use to the fullest.